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City Council Minutes
City Council
Council Chambers

January 16, 2018


The City Council of the City of Colby, Kansas, met in regular session on Tuesday, January 16, 2018, at 5:30 P.M. in the Council Chambers.  The meeting was called to order by Mayor Gary Adrian.


ATTENDANCE:

PRESENT: Mayor Gary Adrian.  Council Members Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt.

ABSENT: No Council Members were absent.

ALSO PRESENT:  Tyson McGreer, City Manager; Omar Weber, Public Utilities Director; Gordon Gilbert, Assistant Public Utilities Director; Bob McLemore, Fire Chief; Sean Hankin, Building Official; John Gatz, City Attorney; Mike Albers, Technology Director; Ron Alexander, Police Chief; Debbie Zerr, Finance Director; Rebecca Darling, Diane Gerstner, Kevin Puckett, Patrick Toth, Virgil Jones, Pioneer Memorial Library Board; Melany Wilks, Wynn Duffey, Pioneer Memorial Library; Don Marrs, Mike McCall, DMA Architects, PA; Vernon Hurd, Thomas County Economic Development Alliance; Sharon Friedlander, Colby Free Press; Frank Vacca, Bob Luck, Jeff Unger, Daniel Zerr, Knights of Columbus; Brad Flipse, Overtime Liquor, LLC; Sandy Wilks, Joni Ketchum, City Clerk.


CONSENT AGENDA:

A. APPROVAL OF MINUTES FOR DECEMBER 19, 2017 REGULAR MEETING

B. APPROVAL OF MINUTES FOR DECEMBER 28, 2017 SPECIAL MEETING

C. APPROVAL OF PAYROLL ORDINANCE NO. 3445

D. APPROVAL OF GENERAL ORDINANCE NO. 3446

MOTION BY Dan Jennings, seconded by Stan Schmidt to approve the consent agenda as presented. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.


OLD BUSINESS:

DISCUSSION/ACTION – ORDINANCE NO. 1597 RE-ZONING A TRACT OF LAND WHICH IS PART OF LOT 4, BLOCK 1, WALMART PLAZA, CITY OF COLBY, THOMAS COUNTY KANSAS, FROM C-1 TO C-2 AS DEFINED BY ZONING ORDINANCE OF 2013- Mayor Adrian stated that they received good advice from the Planning Commission and he concurs with their opinion. Tyson said that the Planning Commission reviewed the request again at their last meeting and they concluded that there was no reason not to stick to their initial recommendation. The owner of Wholesale Fireworks and his lawyer were present via telephone to answer questions from the Council. They also presented pictures of some of their facilities in various towns so the Council could see what sort of buildings they used. Dan asked if they sold wholesale or retail and the owner answered that it would just be retail. Bruce wanted to know if the facility would be used for other purposes and was told that yes it probably would be. Jake mentioned that he had put a lot of thought into this subject since the last meeting and feels that the Council should approve the request. Jerad asked if O’Reilley’s and Quick Lube should be re-zoned to C-2 also. Tyson told him that the Planning Commission could look into the request, but it would have to come from them or the owners. Bob said they would have to look into the setbacks at these businesses. Tyson stated that the main difference between a C-1 and a C-2 are the setbacks. MOTION BY Dan Jennings, seconded by Jake Harper to approve Ordinance No. 1597 re-zoning a tract of land which is part of Lot 4, Block 1, Walmart Plaza, from C-1 to C-2 as defined by the Zoning Ordinance of 2013. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.


NEW BUSINESS:

{PUBLIC HEARING} – NEW CEREAL MALT BEVERAGE LICENSE FOR COLBY COLUMBIAN CLUB, INC. (KOC) WITHIN 300 FEET OF A SCHOOL OR CHURCH- The Public Hearing for the request from the Colby Columbian Club for a Cereal Malt Beverage License was opened at 5:44 P.M. Tyson told the Council that this had to come before them because the club is within 300 feet of a school and a church. Bob Luck stated that they want to be able to serve beer at the Columbian Club for various functions. He added that they aren’t opening up a beer joint. If people want something other than beer then they can bring in other alcohol. With no other comments, the Public Hearing was closed at 5:47 P.M.

DISCUSSION/ACTION – CORPORATE APPLICATION FOR LICENSE TO SELL CEREAL MALT BEVERAGES FOR COLUMBIAN CLUB, INC., 415 STERLING- MOTION BY Sally Jones, seconded by Dan Jennings to approve the Corporate Application by the Columbian Club, Inc. for a license to sell Cereal Malt Beverages. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

PRESENTATION – MELANY WILKS – PIONEER MEMORIAL LIBRARY – ARCHITECTS PRESENTATION FOR ADDITION TO 375 W. 4TH STREET- Kevin Puckett gave a presentation of the proposed library expansion. He said the last expansion was in 1998 and they have outgrown the building. The approximate cost would be around $2.9 million which they intend to get from grants and donations. A footprint of the new facility was presented by DMA Architects. Bruce wanted to know if they will need an increase in staff and Kevin told him no. Bruce then asked if they will have extended hours and Melany answered no. Kevin told the Council members that this is the library’s vision and the board would like their approval. Mayor Adrian asked John how binding it would be to the City if the Council approved the library proposal. John stated that there would be no financial responsibility to the City. Stan wanted to know how much funding the library could get in grants. Kevin told him that they won’t know until they apply. The consensus of the Council was that this was a good idea and they approved moving forward with the project.

DISCUSSION/ACTION – SUMMARY OF POWER ENGINEERS REPORT ON POWER PLANT- Tyson reminded the Council that the discussion about the City’s electric capabilities, both in generation and distribution, has been going on for the last year or so. Staff has been collaborating with each other and consultants on its present state and the future of the City’s system. All agree that the generation capability is the systems weak link and it has become a pressing issue. The City has recently lost 2 megawatts of generating capacity due to engine failure of one of the units and replacing it with another used unit is not practical. The cost of repairs on the old unit would pay for a large portion of a new self-contained generator. Several staff members took a trip to Johnson City who just replaced seven old units with two three megawatt generators. Mike Schmaderer from Mid-States Works and representatives from KMEA have been invited out next week to discuss the automated units. Tyson told the Council that he will email the capacity information to them. Dan asked if the City changed to automated units would we still need staff to run the plant. Tyson answered that yes we would still need employees to oversee the plant. He will have a proposal for the sub-station upgrade and engines at the next meeting.

DISCUSSION/ACTION – REQUEST FOR PROPOSALS ON THE REMOVAL AND REPLACEMENT OF 2 REMAINING INTERSECTION ON 4TH STREET AND BIDS PER BLOCK FOR CURB AND GUTTER ALSO ON 4TH STREET- Tyson mentioned that this project is similar to the intersection project that was done last year on Fourth Street. The one difference is staff would like to add replacement of the gutter pan along the asphalt portion of the street. The funds would come from Special Streets, but Tyson stated that not all of the gutter pan could be done unless they dip into the reserves of the Special Street Fund. The Council told him to go out for bids and see what the total cost will be then they can make a decision on the extent of the project. MOTION BY Dan Jennings, seconded by Stan Schmidt to approve the request for proposals on the removal and replacement of two remaining intersections on Fourth Street and bids per block for curb and gutter also on Fourth Street. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – GARVER SCOPE OF SERVICES CONTRACT FOR DESIGN OF AIRPORT REHABILITATE RUNWAY PROJECT # 17-35- Tyson told the Council that the Airport Board approved recommending the design contract with Garver for the rehabilitation of runway 17-35. The cost to the City is 10% of the project with 90% being the responsibility of the FAA. There is still several things to be decided during the design phase, primarily the use of asphalt or concrete. MOTION BY Dan Jennings, seconded by Stan Schmidt to approve the Scope of Services Contract with Garver for the design of the Airport Runway 17-35 Rehabilitation Project. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – ORDINANCE NO. 1598 REPEALING ALL ORDINANCES IMPLEMENTING OR AMENDING THE PERSONNEL POLICIES- John explained that Ordinance No. 1598 repeals all ordinances implementing or amending the Personnel Policies. MOTION BY Dan Jennings, seconded by Jerad Johnson to approve Ordinance No. 1598 repealing all ordinances implementing or amending the Personnel Policies. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – REVIEW NEW CITY OF COLBY PERSONNEL POLICY/RESOLUTION NO. 1117 ADOPTING AND IMPLEMENTING THE 2018 PERSONNEL EFFECTIVE JANUARY 16, 2018- MOTION BY Stan Schmidt, seconded by Bill Mariman to approve Resolution No. 1117 adopting and implementing the 2018 Personnel Policy effective January 16, 2018. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – NEW AIRPORT LEASES AND FEES FOR NON-AERONAUTICAL USE OF PRIVATELY-OWNED HANGARS- Tyson explained to the Council that the FAA requires the City to charge a different rate if a hangar is not used for aeronautical purposes. After extensive debate, the Airport Board has approved these new leases and rates for 2018 to be $.06/square foot. Mark Ostmeyer stated that the purpose is to discourage non-aeronautical use. He added that these hangars are leased on a month to month basis and the City is required to charge fair market value. MOTION BY Stan Schmidt, seconded by Bruce Hansen to approve the new airport leases and fees for non-aeronautical use of privately-owned hangars. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – NEW AIRPORT LEASES AND FEES FOR SPACE WITHIN THE CITY OWNED HANGARS- In the past, City-owned hangars were rented out to one individual and then they would sublease it out to other tenants. The new airport leases and fees will now be on a per spot basis depending on the type of plane that is being placed in the hangar. The new fees will be as follows: Single Engine Piston; $80 per month, Twin Engine Piston; $100 per month, and Helicopter Turbine; $250 per month. Bruce asked if any of the City-owned hangars were used for non-aeronautical purposes. Mark Ostmeyer told him that they are working on getting the Big Chief hangar cleaned out. MOTION BY Stan Schmidt, seconded by Bruce Hansen to approve the new airport leases and fees for space within the City-owned hangars. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – REQUEST FROM GHK FARMS TO LEASE THE APPROXIMATELY 11 ADDITIONAL ACRES ON THE NORTH END OF THE AIRPORT- Currently GHK Farms is farming some land around the airport and would like to lease eleven additional acres that was the old Baumfalk property. The Airport Board discussed and approved the request. Tyson recommends approving the lease at the same rate as the current agreement. MOTION BY Dan Jennings, seconded by Stan Schmidt to approve the request from GHK Farms to lease approximately eleven additional acres at the same rate as the current agreement. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – NORTHWEST KANSAS REGIONAL RECYCLING ORGANIZATION 2018 MEMBERSHIP DUES- Tyson reported that the County has approved paying their 2018 membership dues to the Northwest Kansas Regional Recycling Organization pending payment by all the other counties. He added that the membership dues were in the City’s budget to pay at the same rate as last year in the amount of $6.41 per capita. He asked the Council if they wanted to wait like the County is or whether they wanted to go ahead and pay the dues now. Dan stated that if we don’t pay them now, there is the possibility that they could raise them. The rest of the Council members agreed. MOTION BY Dan Jennings, seconded by Stan Schmidt to approve paying the 2018 membership dues to the Northwest Kansas Regional Recycling Organization for a cost of $6.41 per capita. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – MIKE ALBERS – BID FROM RANDY’S TOWER SERVICE FOR NEW FLASHTECH STROBE LIGHTING SYSTEM FOR THE WEST TOWER- Mike told the Council that the lights on the west tower are at the end of their life. The bid from Randy’s Tower Service for flashtech strobe lighting is $13,572 and will be cost shared with the County. The new LED lights should reduce the amount of times someone will have to climb the tower to replace the bulbs. MOTION BY Dan Jennings, seconded by Stan Schmidt to approve the bid from Randy’s Tower Service for new flashtech strobe lighting for a cost of $13,572 that will be cost shared by the County. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

REPORTS & DISCUSSIONS:

Tyson reported:

He would like to get the Street Committee together so they can start getting quotes on street projects for 2018. They decided to meet on Wednesday, January 24th at 8:30 A.M.

He will give the State of the City Address at the Chamber Banquet on Wednesday, January 24th. He plans to introduce the Community Building brochure to the public that same evening.

He introduced Sean as the new Building Official. Sean will be transitioning between the Assistant Fire Chief and the Building Official for a while.


ADJOURNMENT:

MOTION BY Bruce Hansen, seconded by Jake Harper to adjourn the meeting at 8:10 P.M.  VOTING AYES:  Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt.  NOES:  None.  ABSENT:  None.  Mayor Adrian declared the motion carried.



__________________________________________
Joni L. Ketchum, City Clerk


585 N Franklin Ave • Colby, KS 67701
Ph. 785-460-4400 • Fx. 785-460-4444
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